RECORDS MANAGEMENT TRAINING
Our Records Management Training Course has been approved by the Mandatory Continuing Legal Education Committee of the Louisiana State Bar Association for a maximum of 4 hours credit.
The Records Management Program of the Louisiana State Archives offers free monthly training on records management-related topics. The training consists of four classes, which provide an overview of the key principles of records management, as well as guidance on the steps government agencies must take to comply with Louisiana Revised Statutes Title 44.
Records Management 101
In this class, you will be introduced to the basic concepts of records management, such as how to identify a record, how to distinguish a record from a non-record, and how to determine a record's value. You will also become knowledgeable about your responsibilities as a government employee in protecting and preserving records in accordance with La. R.S. Title 44.
How to Build a Retention Schedule and Submit a Disposal Request
The retention schedule is your agency's guide to how long you need to keep your records. In this class, you will learn how to inventory your records, group records into record series, and develop your agency's retention schedule. You will also gain an understanding of how to reference your agency's retention schedule to determine when to dispose of your agency's records.
Electronic Records, Imaging, and Disasters
Your records retention schedule is not meant to be hidden away in a file cabinet. It is meant to be used. In this class, you will learn how your retention schedule becomes your go-to-guide for organizing and managing your paper and electronic files. You will become familiar with the laws that regulate the imaging of records. You will learn how to identify and protect your agency's vital records. You will also learn the reporting requirements for damaged records should a disaster occur.
Transferring Records to the State Records Center and the State Archives
In this class, you will learn how to choose the best storage facility for your records. You will also learn the procedures for transferring inactive records to the State Records Center for short-term storage and the procedures for transferring records of enduring value to the State Archives for permanent preservation.
The Class Schedule is as follows:
- December 10, 2024
- January 9, 2025
- February 12, 2025
- March 12, 2025
- April 9, 2025
- May 14, 2025
- June 11, 2025
- July 16, 2025
- August 13, 2025
- September 10, 2025
- October 8, 2025
- November 12, 2025
- December 10, 2025
All classes in Baton Rouge will be held from 8:30 AM - 12:30 PM.
To register for classes offered at the State Archives, please send us your
Records Management Training Registration Form by sending a message or by mail to:
Louisiana State Archives
Attn: Records Management
P.O. Box 94125
Baton Rouge, LA 70804
Please send us your registration form at least three days in advance of the class, so we can verify seating is available. Seating is on a first-come, first-serve basis. If a class you select is full, you will be contacted to reschedule for the next available date. We will send you a confirmation of your registration and a copy of the class handouts.
Registrants are asked to arrive at least 10 minutes prior to the start of class. We encourage you to bring a jacket or sweater as the auditorium is chilly. You may bring food and drinks into the auditorium. We also have vending machines you may access.
Classes are held at the following location:
Louisiana State Archives
Wade O. Martin Jr. Auditorium
3851 Essen Lane
Baton Rouge, LA 70809
Questions
Questions regarding Records Management Training can be directed to the program's records analysts by sending a message or by phone at 225.922.3094.