Preserve a proces Verbal

Pursuant to R.S. 18:1293, "the governing authority ordering the election shall preserve a proces verbal of the canvass. If the election affects ad valorem taxation, the governing authority shall include a copy of the notice of election and proof of publication of the notice in the proces verbal. The governing authority shall forward a copy of the proces verbal to the secretary of state, who shall record it. A copy also shall be forwarded to the clerk of the district court, and in Orleans Parish to the clerk of the civil district court, who shall record it in the mortgage records. A copy shall be retained in the archives of the office of the governing authority ordering the election."

After a proposition election, regardless of whether the proposition passes or fails, the governing authority shall forward the proces verbal to the Secretary of State, along with a check made payable to the Secretary of State for the certificate(s) and number of pages, to the following address:

Louisiana Secretary of State
Elections Services
P. O. Box 94125
Baton Rouge, LA 70804-9125

The fee to file a proces verbal is $10 for the certificate and $2 per page to record. For additional information or to obtain copies of previously filed proces verbals, please contact us or call Elections Services at 225.922.0900.